Keep Your General Ledger. Standardize What Arrives Before Reconciliation.
ePayUs connects intake workflows, batch deposit slips, merchant processing fees, and settlement records directly to the software your business already trusts. Connect through secure OAuth without migrating historical books or changing ledgers.
Connect Your Existing Accounting Environment
Choose your platform to review connection workflows, automated account mapping, and clearing settlement structures.
ePayUs for Xero
Connect physical check batches, cash deposits, Stripe merchant fees, and settlement records directly with your Xero organization.
- ✓ Direct OAuth synchronization with Xero Bank Feeds
- ✓ Automatic fee separation into designated expense accounts
- ✓ Daily matched settlement clearing without manual journals
- ✓ Dedicated onboarding assistance available for new organizations
ePayUs for QuickBooks Online
Connect ePayUs with your existing QuickBooks Online company to pass structured payment and deposit records straight to your books.
- ✓ Secure Intuit OAuth connection without sharing master logins
- ✓ Structured intake for checks and cash before undeposited funds
- ✓ Bank ready deposit slip PDF generation for teller drop offs
- ✓ Preserves all existing chart of accounts structures and ledger history
One Intake Workflow. Two Supported Ledgers.
Your staff handles payment intake the exact same way every day. ePayUs formats the records and routes them to whichever general ledger your business runs.
Record Every Payment Rail
Log mailed checks, cash receipts, online invoices, and ACH requests through a single front office intake screen without giving staff full accounting access.
Structure the Financial Data
Group physical checks into bank deposit slips, separate merchant fees from gross sales, and preserve detailed payer metadata for every entry.
Post to Xero or QuickBooks
Structured records synchronize to mapped accounts. Final bank reconciliation remains inside your ledger, matching bank feed totals with a single click.
Reconciliation Boundary: ePayUs structures intake, splits fees, and generates deposit records. Final account reconciliation always remains inside your connected accounting software.
Standardize Payment Intake Across Client Ledgers
Your firm should not need one intake routine for Xero organizations and an entirely different manual process for QuickBooks Online files. ePayUs gives your practice a uniform operational workflow while each client keeps their existing general ledger intact.
Operational Uniformity for Practices
- ✓ One Branded Intake Screen: Clients log checks and submit payments through a clean interface without accounting software access.
- ✓ Dual Ledger Architecture: Map transactions to Xero tracking categories or QuickBooks Online classes from the same central hub.
- ✓ Controlled Pilot Rollout: Test the workflow on a single high volume client before introducing it across the wider practice.
- ✓ Audit Ready Records: Every entry preserves source slips, fee allocations, and timestamped reviewer trails.
Frequently Asked Questions
Does ePayUs replace Xero or QuickBooks Online?
No. ePayUs is a non custodial operational layer that prepares and organizes payment records before they reach your accounting software. Your invoices, customer master records, chart of accounts, and official tax reports stay permanently inside your connected ledger.
Do I need to migrate historical accounting data?
Never. ePayUs connects to your existing company file or organization via secure OAuth authorization. You simply map existing bank, revenue, fee expense, and clearing accounts. Your historical records remain untouched.
Can an accounting firm support clients on both platforms?
Yes. Firm administrators can connect both Xero organizations and QuickBooks Online companies within the Agency Hub. Staff follow one uniform intake procedure regardless of which accounting software the client operates.
What happens to my data if I disconnect ePayUs?
Because ePayUs writes structured records directly into your ledger via standard APIs, all past transactions, fees, and deposit references remain permanently in your accounting books. Disconnecting simply ends automated future synchronization.
Does ePayUs store bank credentials or credit card numbers?
No. Accounting access is granted strictly through OAuth tokens without password sharing. Digital payment processing is routed through PCI Level 1 compliant processors such as Stripe and PayPal, meaning raw card numbers never touch ePayUs servers.
Keep Your Ledger. Improve The Workflow Around It.
Test ePayUs on a single client organization. We will review your current intake process, verify account mapping in Xero or QuickBooks Online, and test a deposit run together.
Xero is a registered trademark of Xero Limited. QuickBooks and QuickBooks Online are registered trademarks of Intuit Inc. ePayUs is an independent software platform connecting through standard developer APIs. Partner designations apply solely where expressly stated.